Free Practice Efficiency Calculator
What is inefficiency costing your healthcare practice?
A handful of unfilled appointments. A few hours every week spent on administration. Processes your team still handles manually.
Individually, they may not seem significant.
Across a year, they can tell a very different story.
Use the free Practice Efficiency Calculator to estimate the annual value potentially tied up in lost clinical capacity and unnecessary administration.
- Takes around 60–90 seconds
- No email address required
- Nothing is sent anywhere
Your estimated annual opportunity
£0
Based on the information you've entered, this is the estimated annual value represented by lost clinical capacity and time currently being absorbed by potentially avoidable administration.
This doesn't mean that all of this value can necessarily be recovered. But it does show how relatively small inefficiencies can add up across a year.
What could a 20% improvement represent?
£0 per year
That's approximately £0 per month.
This is an illustration of what recovering 20% of the opportunity identified above could represent. It is not a prediction or guarantee of additional revenue or savings.
Free personalised report
Want to see where that opportunity could be hiding?
Get your free personalised Practice Efficiency Report showing:
- how your result has been calculated
- your estimated lost clinical capacity
- the value of owner time tied up in administration
- the estimated cost of avoidable team administration
- what a 10%, 20% and 30% improvement could represent
- where your biggest opportunity appears to be
- practical areas within your practice that may be worth reviewing
Your Practice Efficiency Report is on its way.
We've sent your personalised results to your email address.
If your results have highlighted something you'd like to discuss, you don't need to wait. Your full breakdown is below.
Where could the opportunity be?
Your result broken down into the three areas the calculator measures.
£0
Clinical capacity
Value represented by unfilled cancellations, DNAs and other unused appointment capacity.
- Unfilled cancellations & DNAs
- £0
- Other unused clinical capacity
- £0
£0
Owner time
Estimated opportunity value of time spent on potentially delegatable or avoidable administration.
£0
Team administration
Estimated employment cost of team time spent on potentially avoidable or repetitive administration.
You don't have to fix everything to make a difference.
A 10% improvement
£0 per year
A 30% improvement
£0 per year
These figures are illustrative scenarios rather than predictions or guaranteed savings.
Your biggest opportunity appears to be
Your biggest opportunity appears to be clinical capacity.
Your results suggest that unfilled appointments and unused diary capacity may be worth reviewing.
Areas to consider could include:
- cancellation and DNA processes
- appointment reminders
- rebooking
- online booking
- waiting lists
- recalls and follow-ups
- diary utilisation
- patient retention
Your biggest opportunity appears to be
Your biggest opportunity appears to be your time.
Your results suggest that a significant amount of owner time may be tied up in administration or operational tasks.
It may be worth looking at:
- what still depends on you
- what could be delegated
- repetitive tasks that could be automated
- unclear team responsibilities
- reporting
- practice-management processes
- tasks that exist because the underlying process isn't working
Your biggest opportunity appears to be
Your biggest opportunity appears to be administrative efficiency.
Your results suggest that your team may be spending significant time on repetitive or avoidable administration.
Areas worth reviewing could include:
- manual workflows
- duplicate data entry
- forms
- templates
- patient communications
- practice-management system configuration
- automations
- handoffs between team members
Your biggest opportunity appears to be
Your opportunity appears to be spread across several areas.
Your results suggest there may be opportunities to improve both clinical capacity and the way administrative work is managed.
A wider review of the practice may help identify which improvements would have the greatest impact first.
Book a Practice Discovery CallYour results
Your figures aren't showing a significant measurable opportunity in these areas.
That's good news.
There may still be systems or process improvements that could make the practice easier to run, but based on the information you've entered we haven't identified a meaningful financial opportunity through this calculator.
Book a Practice Discovery CallWant to find out where that opportunity is hiding?
The calculator gives you an indication of what lost capacity and inefficient processes could represent financially.
The next step is understanding why it's happening and what is worth fixing first.
Not sure where the problem is?
Book a free Practice Discovery Call.
We'll talk through what's happening in your practice, where you're getting stuck and whether Done Virtually is the right support.
Already know what needs fixing?
Practice Systems Power Session — £195
Two focused hours working together on a specific system or process problem.
Ideal for:
- WriteUpp
- Cliniko
- online booking
- forms
- reminders
- patient communications
- workflows
- repetitive administration
About your results
The Practice Efficiency Calculator provides an illustrative estimate based solely on the information you enter. It does not represent guaranteed savings, additional revenue or financial advice.
Actual outcomes will depend on factors including patient demand, staffing, pricing, available clinical capacity and the changes implemented within your practice.
The value assigned to owner time represents the opportunity value of that time and should not be interpreted as a direct cash saving.
Unused clinical capacity should only be included where there is reasonable demand or an opportunity for that appointment time to be utilised.